We're hiring a full-time Senior Operations Officer
Title: Senior Operations Officer
Location: Anywhere in Australia (Sydney or Brisbane preferred) – Working from Home
Employment status: Full time – Ongoing (FWA)
Reports to: Tangaroa Blue Foundation CEO – Heidi Tait
Applications close: 11:55pm on Tuesday 17th September 2024
Tangaroa Blue Foundation is an Australia-wide not-for-profit organisation dedicated to the removal and prevention of marine debris: one of the major environmental issues worldwide. We do this by removing what’s already out there, stopping the flow of litter into the ocean and reducing the amount of waste produced.
Purpose of Role:
- Support the CEO in administrative and logistical matters for the successful delivery of the AMDI projects and events including grant deliverables.
- Provide expertise around the logistical aspects of projects.
- Oversee staffing requirements for the delivery of events and projects.
Key accountabilities:
- Monitoring, performance tuning, and ensure key deliverables are achieved on time and within budget.
- Develop strategies to ensure the appropriate resourcing of the projects at all times.
- Support the resourcing of projects.
- Manage all community and stakeholder enquiries in a professional manner.
- Prepare necessary presentation material to support stakeholder meetings.
- Ensure TBF policies and procedures are enforced across all project operations.
- Ensure that all project staff adhere to and document all necessary processes and information.
- Ensure reports are prepared to agreed standards and are delivered on time and in full.
- Troubleshoot issues and provide pragmatic solutions.
- Manage stakeholder expectations and make appropriate judgement calls with the best interest of projects and personnel safety always front of mind.
- Coordinate with vendors to ensure project deadlines are met.
- Build a cohesive and productive team comprising of TBF employees and volunteers.
- Monitor project consumables and expenses.
- Ensure all project staff and volunteers operate within a strong safety culture and implement Workplace Health and Safety requirements.
- Document and complete action items from meetings.
- Always protect TBF’s reputation.
- Other duties across TBF consistent with the position level, as required.
Essential requirements:
- Degree qualified in a relevant field or 3 years’ experience in a similar role.
- Approved First Aid and CPR Certificate.
- Blue Card – Working with Children.
Desirable Criteria:
- Experience with delivering projects in a not-for-profit environments.
- Knowledge and understanding of Federal and State Government policies relating to volunteers.
- Knowledge of and experience in working with Aboriginal, Torres Strait Islander, Australian South Sea Islander, and other minority groups.
Behaviours:
- Demonstrate role model behaviour to TBF staff and volunteers.
- Demonstrate empathy and compassion towards others throughout your work interactions.
- Be independent and work from home.
- Operate autonomously whilst maintaining accountability and working within organisational frameworks.
- Demonstrate an openness to learn from others, take on constructive feedback and provide solutions.
- Demonstrate commitment to TBF’s values and to maintain a strong work ethic at all times.
- Demonstrate empathy and compassion towards community groups.
- Be an active listener to understand issues as they arise.
- Demonstrate a high level of judgment when faced with complex situations.
Teamwork and communication
- Quickly build a positive team environment.
- Lead project team meetings.
- Demonstrate the ability to work positively and communicate effectively within a team environment to achieve project delivery excellence.
- Maintain and initiate regular and professional communication with work colleagues and management.
Continuous Quality Improvement
- Ensure that all statutory and industry requirements are being met or exceeded (e.g., state legislation, federal legislation, funding agreements, other relevant legislation and regulations) including cyber security.
- Promote and support a culture of continuous quality improvement.
- Participate and contribute to Workplace, Health and Safety activities to ensure a safe work environment for staff, visitors, volunteers, and the community.
- Identify continuous improvements for all policies and procedures that support stakeholder and volunteer experience.
Personal and Professional development
- Continue to develop professionally and personally to meet the changing needs of the position and the organisation.
- Participate in the organisation’s performance management process.
- Attend training sessions as identified through the performance management process, or as identified by management.
- Be a champion of TBF’s policies and procedures and ensure areas under review are kept updated on emerging changes.
How to apply:
Send your cover letter and CV to info@tangaroablue.org
Applications close: 11:55pm on Tuesday 17th September 2024
